Layout of the Inn

House Rules and Guest Information

• Check-in is available between: 2 pm - 4 pm. In case your trip effects this, please indicate your different needs in advance!
  
• The latest check-out time is 10 am on the day of departure. The fee for late departure is 1500 HUF / started hour / room.
  
• The registration form can be filled in on arrival or sent to us by e-mail at the guest house's e-mail address.
  
• Our prices do not include the holiday tax, which is 300 HUF / person / night.
  
• Use of fire and open flame is prohibited in the building!
  
• Smoking is not allowed inside the building. The designated smoking area is located next to the community building. Please place the cigarette ends in the ashtray.
  
• We are not responsible for personal valuables brought into the area of ​​the Guesthouse.
  
• It is the responsibility of the occupants to be responsible for the furnishings and equipment in the rooms during the stay. Please do not take the furnishings of the rooms out of the building or into the water blocks!
  
• Damage caused to the accommodation must be compensated by the guest or its legal representative. In case of a group the leader of the group is responsible for the compensation.
• If any damage or abnormality is detected, it must be reported immediately to the owners!
  

Privacy Notice (GDPR) – Kőtenger Fogadó

Effective date: 27 January 2026
This Privacy Notice explains how Kőtenger Fogadó processes personal data in connection with accommodation services and the use of our website.

1. Data Controller

• Controller: SZIGETHY PÁL BÉLA e.v.

• Trading name: Kőtenger Fogadó

• Website: www.kotengerfogado.hu

• Registered office / postal address: 8281 Szentbékkálla, Bem u. 5., Hungary

• Phone: +36 30/37 279 37

• E-mail: kotengerfogado@gmail.com

• Tax number: 54050112-2-39

Data protection contact: kotengerfogado@gmail.com
DPO: A Data Protection Officer is generally not mandatory for our activity; please use the contact above for privacy requests.

2. Legal framework

We process personal data in accordance with:

• Regulation (EU) 2016/679 (GDPR), and

• applicable Hungarian laws governing accommodation services, guest registration, tourism reporting, accounting and taxation.

3. Processing activities, purposes, legal bases, data categories

3.1 Enquiries and contacting us (phone, e-mail, website form)

• Data processed: name, e-mail address, phone number, message content, planned arrival/departure dates, number of guests, and any other information you provide.

• Purpose: responding to enquiries, providing offers, arranging bookings.

• Legal basis: GDPR Art. 6(1)(b) (steps prior to entering a contract) and/or Art. 6(1)(f) (legitimate interest: managing customer relations).

• Retention: for a reasonable period after the matter is closed; longer if needed for handling disputes or legal claims.

3.2 Booking and providing accommodation services

• Data processed: name, contact details (e-mail/phone), arrival/departure dates, booking details, payment method (if relevant), special requests, invoicing details.

• Purpose: managing bookings, providing the service, communicating with guests.

• Legal basis: GDPR Art. 6(1)(b) (performance of a contract).

3.3 Mandatory guest registration and digital check-in (VIZA – document scanning)

Under Hungarian law, accommodation providers must record certain guest data in a property management / accommodation software and transmit it to the designated storage service.

Important: We do not store photographs/scans of identity documents. The system processes the data read from the document as required by law.

• Data processed (as required by law):

  • family name and given name

  • birth family name and birth given name

  • place and date of birth

  • sex

  • nationality

  • mother's birth family name and birth given name (where applicable / where the document contains it)

  • identity/travel document details (typically for guests above the relevant age threshold)

  • accommodation address, start and end of stay (planned and actual)

• Purpose: compliance with statutory guest registration/digital check-in obligations and operation of the legally mandated system.

• Legal basis: GDPR Art. 6(1)(c) (legal obligation).

• Consequence of not providing data: if statutory identification/recording cannot be completed, the accommodation service may be refused in line with legal requirements.

• Retention: guest data is kept by the accommodation provider until the last day of the first year following the data capture; the VIZA system may store data for up to two years (as regulated by law).

3.4 NTAK (tourism/statistical reporting)

• Data processed: statistical/operational data transmitted from the accommodation software to the NTAK system (guests are not directly identifiable in NTAK reporting).

• Purpose: compliance with statutory tourism reporting obligations.

• Legal basis: GDPR Art. 6(1)(c) (legal obligation).

• Retention: according to the relevant systems and legal requirements.

3.5 Invoicing, accounting, taxation

• Data processed: billing name, address, tax number (if applicable), service details, invoice and payment records.

• Purpose: issuing invoices, bookkeeping, compliance with accounting and tax obligations.

• Legal basis: GDPR Art. 6(1)(c) (legal obligation).

• Retention: typically at least 8 years in accordance with accounting rules.

3.6 Complaints handling and legal claims

• Data processed: name, contact details, complaint content, related booking/invoice records, correspondence.

• Purpose: handling complaints, responding, enforcing or defending legal claims.

• Legal basis: GDPR Art. 6(1)(c) (where required by law) and/or Art. 6(1)(f) (legitimate interest: legal protection).

• Retention: as long as necessary to close the case; longer if required for claims/disputes.

4. Data processors and recipients

We may share data with the following categories of recipients, only to the extent necessary:

1. Accommodation management software (PMS) provider and IT support/hosting providers (operation, support).

2. VIZA designated storage/service operator (for statutory digital check-in).

3. Authorities (only where required by law or official request).

4. Accountant / bookkeeping service provider (accounting obligations).

5. Online travel agencies / booking platforms (OTAs) used for receiving bookings (e.g. Szallas.hu, Airbnb, and/or [Booking.com / others if used]). Note: OTAs often act as independent controllers for their own processing.

6. Website hosting provider: Webnode

7. E-mail service provider: Google (Gmail), for communication.

Where required, we enter into GDPR-compliant data processing agreements with our processors.

5. International data transfers (outside the EU/EEA)

Some service providers (e.g., e-mail/cloud/booking platforms) may involve processing or transfers outside the EU/EEA. In such cases, the transfer is protected by appropriate safeguards under the GDPR (e.g., adequacy decisions or standard contractual clauses), as provided by the relevant service provider.

6. Website logs and technical data

When you visit our website, technical data may be processed (e.g., IP address, browser type, date/time, visited pages) for security and operation purposes.

• Legal basis: GDPR Art. 6(1)(f) (legitimate interest: IT security, preventing abuse).

• Retention: typically for a limited period necessary for security purposes ([e.g., 30 days]).

7. Cookies

We may use cookies necessary for the website to function. Analytics/marketing cookies (if any) are used only with your consent via a cookie banner.

• Legal basis: necessary cookies – Art. 6(1)(f); optional cookies – Art. 6(1)(a) (consent).

• How to manage: via the cookie banner and/or your browser settings.

8. Automated decision-making and profiling

We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you.

9. Your rights

Subject to conditions in the GDPR, you have the right to:

• access your personal data,

• rectification,

• erasure (where no legal obligation requires retention),

• restriction of processing,

• data portability (where applicable),

• object to processing based on legitimate interests,

• withdraw consent at any time (where processing is based on consent).

To exercise your rights, contact: kotengerfogado@gmail.com
We normally respond within one month (extendable in certain cases under the GDPR).

10. Complaints and remedies

If you believe your data has been processed unlawfully, you may lodge a complaint with the Hungarian supervisory authority:

National Authority for Data Protection and Freedom of Information (NAIH)
Address: 1055 Budapest, Falk Miksa utca 9–11., Hungary
Website: https://www.naih.hu

You may also seek judicial remedy in accordance with applicable law.

11. Data security

We apply appropriate technical and organisational measures to protect personal data (access controls, password protection, backups, incident handling), against unauthorised access, alteration, disclosure, loss or destruction.

12. Final provisions

We may update this Privacy Notice from time to time. The current version is available on our website.

Szentbékkálla, 27 January 2026
SZIGETHY PÁL BÉLA e.v. – Kőtenger Fogadó